Judging Options for 2020

 Due to the current health situation, some adjustments have been made to provide a safe and positive project judging experience for all members.

This year, we have three options to complete non-livestock 4-H project interview judging: face to face judging; early virtual judging via zoom; and as always, you have the option to complete judging with your advisor for completion only (not eligible for placing). Please thoroughly read the details listed below.

Changes to Judging Requirements and Fair Displays:

  • All members except those taking food and nutrition projects are to bring the items listed for judging in the 4-H Handbook AND a poster if that is not typically required. Please see below.
  • This year food items for food and nutrition projects will be optional. Judges will not taste food items.  
  • All members are asked to bring a poster for their project, no mateer what that project is. This year we will only be displaying posters at the fair.
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Face to Face Judging

Face to Face judging will be held Thursday, August 13 from 9:00 a.m. to 4:00 p.m at Grace Community Church in Fremont. This year, we are scheduling judging by individual appointments for each member/project, instead of by 4-H Club.  We will be follwing all Ohio 4-H and Health Department guidelines for safety.

Face to Face Judging Registration

To limit the number of people in the building, we will be scheduling judging using individual appointments. We have created an online survey which allows you to schedule your own appointment(s). You may also call the Extension Office at 419-334-6340 to schedule. Follow the instructions listed below to choose your timeslot. Before beginning, we recommend you have a list of the projects you are planning to complete via face to face judging handy. Every project you are completing requires it's own appointment.  Face to Face Registration will end on Thursday, August 6, 2020. 

The registration listed below is for Face to Face judging only.

  1. Go to http://go.osu.edu/sc4hface2facejudging

  2. Enter the name of the individual exhibiting the project (you will be required to do this for each exhibitor, and each project), a valid email you have access to check and your 4-H Club.

  3. Select the category (found in the 4-H handbook) and the specific project. Please be extra careful to select the correct project as the survey will automatically send you to the schedule for the correct judge based on your project. If you schedule an appointment for the wrong project, you may be routed to the wrong judge.  If you make a mistake, use the "back" option at the bottom of the page as the back button on your browser will not work. If you cannot find your project, refer to your handbook or call for help. 

  4. Next, you will be prompted to select a time slot. This is the appointment time you will be locked into for meeting with your judge. You are responsible for remembering the time slots you have selected.

  5. After you have completed the survey, it will send an email to the email you entered, with your appointment time. However sometimes these emails go to spam so do not rely on them as your only record. Write your times down.

You will need to repeat the registration until you have made an appointment for each project the 4-H member is completing this year. For example, if you have a youth that is taking a Food/Nutrition project and a Clothing project then you would need to select an appointment for both projects. Don't select the same time for more than one project. Leave at least five minutes between projects, please, unless they are in the same room (A, B and C are the rooms. You can see this notation by each judge when scheduling your appointment).

Appointment times are first come, first served. 

Face to Face Judging Instructions for arriving

Face to Face judging will be held at Grace Community Church located at 900 Smith Road in Fremont, Ohio. When arriving look for the “East” or “West” entrances. Both have carports/overhangs in case of rain.

Please do not enter the building until 5 minutes prior to your earliest appointment. If you have a large time gap in-between appointments, we kindly ask you wait outside or in the main foyer at one of the designated family waiting stations. 

Please limit the number of family members entering the building if possible. We are asking for this year only, each participant bring only one adult guardian if possible. However, we understand that is not always possible. There is VERY limited waiting space due to health department restrictions for this event. 

When arriving at the church, you will be greeted and given directions to the appropriate room for project judging. We have judges divided into three different rooms, according to project category to lower the number of people per room (health department guidelines)

We will have designated waiting areas  for guardians to wait while their exhibitor is being judged. Parents do not enter the judging room (this is not new). We know that some children are experiencing higher than normal anxiety over every day activities during these unusual times. If you feel your child may need to be accompanied into the room by a parent, please contact Gwen at the Extension Office as soon as possible to discuss the situation. It will be easier to make those accommodations if we know ahead of time. If you are surprised by your child's anxiety once arriving, please do not hesitate to speak to a staff member or volunteer. If you prefer to bring your own folding or "camper" style chair for outside please feel free to do so. Outdoor waiting chairs will not be provided. 

Face to Face Judging Health and Safety Guidelines

To comply with the guidelines given by Ohio 4-H, The Ohio State University, The Sandusky County Health Department, and the Governors order, please observe the following:

  • Please wash your hands following the recommended handwashing procedure from the CDC, before and after judging. Hand sanitizer will be available at the door and we are asking everyone who enters to use it before entering (unless a health condition prevents you from doing so).

  • All persons entering the building will be required to wear masks per Ohio 4-H guidelines and Health Department orders. If you or your child has a health condition which prevents you from wearing a mask, we ask you to schedule an interview through Zoom or call the Extension Office and speak to Gwen about other options. No one will be permitted in the building without a face covering. 

  • To comply with the occupancy limitations, we will have judges in three separate rooms. These rooms will be labeled, and we have people designated to direct traffic into the correct room.

  • Each judging station will be at least six feet from another. Members and judges are asked to leave the chairs where they are set up as they are also spaced fomr one another. Please remind your child to speak up and as clearly as possible since the judge will be further away than usual. Judges may or may not look through project books themselves, touch items such as woodworking or welding projects, clothing projects, etc. The member may also be asked to handle the item for them. All judges will use hand sanitizer before and after handling any items. We appreciate you doing the same.

  • Hand Sanitizer and appropriate cleaner will be available in each room. Each judging station will be thoroughly disinfected by an EPA approved disinfectant after each child has completed their interview.

  • Social Distancing will be enforced, and we ask you limit direct contact with individuals outside your household as much as possible both inside and outside the building.

Virtual Judging

Virtual judging will be held on two days: Tuesday, August 4 from 9:00 a.m. to 1:00 p.m., and Monday August 10, from 3:00 p.m to 6:00 p.m. Projects judged via this option will be eligible for placing, and there will be no penalty for choosing this option. We will be using zoom as a platform for virtual judging. You can learn more about joining zoom meetings hereVirtual Registration will end on Monday, August 3, 2020

Virtual Judging Registration

 Before beginning, we recommend you have a list of the projects you are planning to complete via virtual judging handy.

The registration listed below is for Virtual (zoom) judging only.

  1. Go to http://go.osu.edu/sc4hzoomjudging
  2. Enter the contact information for the 4-H member, make sure to use a valid email you have access to check (this is where your zoom link will be sent).
  3. Select the category (found in the 4-H handbook) and the specific project. Please be extra cautious you select the correct projects. If you make a mistake, you can use the back arrow in your browser to return to the previous question.
  4. Next, you will be prompted to select a date and time slot. This is the appointment time you will be locked into for virtual judging. You are responsible for remembering the time slots you have selected.
  5. You will need to repeat this registration process for each project the 4-H member is completing this year, and you will need to repeat the process for each 4-H member in your family. 

You will need to repeat this registration to select an appointment for each project the 4-H member is completing this year. For example, if you have a youth that is taking a Food/Nutrition project and a Clothing project then you would need to select an appointment for both projects. Do not select the same time for more than one project.

Appointment times are first come, first served. Zoom links will be sent the day before your appointment. 

How to Join Virtual Judging Via Zoom

This option does require stable internet access via a computer, tablet, or smart phone. The first time you access Zoom may take a few minutes so leave yourself a little extra time to connect. We recommend joining the meeting 5-10 minutes early, depending on your level of comfort and familiarity with zoom.

If you have never used Zoom before, you will find it easy to navigate. You can simply click the link which was sent to your email to connect on a computer, or if you are on a tablet or smartphone you will need to download the Zoom app before connecting. Follow this link for step-by-step instructions for connecting on a computer, tablet or smartphone. (Please note that this document includes directions for both attending and hosting meetings. You will be attending.)

For step by step instructions, see below:

  1. Click on the link which was sent to your email (This should arrive 24 hours before your scheduled interview).
  2. When prompted, enter the password which was sent to your email.
  3. You may be in placed into a “waiting room”. This means the judge is still finishing up another interview and will allow you to join the meeting shortly.
  4. Make sure you are “unmuted” so you can interact with your judge.
    1. To unmute yourself and begin talking, click the Unmute button (microphone) in the bottom-left corner of the meeting window.

Each interview should last 10-15 minutes.

Completion with Advisor

As always, you have the option to complete your project judging with your 4-H club advisor. Scheduling for this option will be at the discretion of your advisor and will be for completion purposes only. Projects judged by advisors will not be eligible for placing.